General
Event Planning Timeline
Working backward from your selected date(s), set up a project time line with specific tasks that must be accomplished by specific dates. Here is a list of things to consider for your time line:
When to make your first announcement of the event
Prepare and print promotional materials (brochures, invitations, etc.)
Select caterer/menu
Select entertainment
Select decorations/florist
Determine audio-visual needs
Select overnight accommodations, if needed
Secure transportation if necessary
Review and sign necessary contracts
Select and confirm speakers, if necessary
Finalize your agenda/program
Confirm attendees
Prepare any necessary signage
Prepare materials to be shipped to event location
Set up on site
Re-confirm details
Relax & enjoy the event